Regarding the requests you made in a public discussion on 15th July 2020, an online meeting was conducted on 19th July.Below, you will findthe responses toqueries to the Free Software communities of Kerala.

*1) Volunteers for framing a guideline and criteria for funding*

We need to have a transparent process for applying for funding and following progress with public and transparentreporting of the work. The outcome of it will be validated by a group of volunteers representing various Free Software communities. We will need to know the budget available in advance and allocate the amount under various broad categories. These can be decided in a fixed time frame, once in 3 months or once in 6 months in which the schedule to apply, discuss and decide will be announced in advance.

Manoj Karingamadathil, Naveen P F, Ranjith Siji, Sruthi Chandran are some of the names that got suggested in the discussion who can volunteer. More members are to be suggested or decided by the respective communities. We need a clear understanding of how the committee is going to function (how frequent the committee will meet) once the suggestion is accepted. The group of people from community who becomes part of the committee is expected to serve for a fixed duration, i.e. not permanently. Duration has to be finalized. A period of 1 year came up as a suggestion.

*2) Proposals from member groups for developing 2 Open fonts not fontforged variants*

Since only few Free Softwarecommunity members were present who could decide on applying for such proposals or mentoring scholars, it was decided to reach out to them for proposals and suggestions. (Manoj Karingamadathil who worked with SMC in the past was present but could not be reached for comment during discussion due to technical issues). The funding offer needs to be shared with the wider community and invite people to apply, we found it would be best if ICFOSS can post this on their official website which can be shared widely.

*3) Contribution of case studies for impact of Libre software in Kerala*

Here are the ones we could find within the give period, we would like to volunteer if ICFOSS is ready to make an effort to document free software history of Kerala.

* https://pdfs.semanticscholar.org/5c66/f4703de485f6d9bc877090c5f37909da4fba.p...

* http://www.space-kerala.org/files/Story%20of%20SPACE%20and%20IT%40School.pdf

* https://files.eric.ed.gov/fulltext/EJ1155790.pdf * https://www.researchgate.net/publication/327570950_Case_Study_of_itschool_fr...

*4) List of Communities and their Nomenclature*

It was decided to create an initial list based on the above and get community to add any missing communities. Those who represent different communities can add them to this list:      https://cryptpad.fr/sheet/#/2/sheet/edit/+zWN1gGdkhzEAWeGHMNRdA5H/

*5) List of Captains, representatives for inclusion in the board for project/event selection and fellow selection.*

It was agreed that this group can have same representatives from the funding guideline and criteria framing committee until an evaluated decision is taken to have a separate group.

Below are some more points we would like to add to the responses.

*Appendix 1: *

Points from meeting with previous ICFOSS director last year which were not addressed by the current Director in the telegram/matrix group discussion:

1) The brainstorming session highlighted the need for focusing on Free Software contribution instead of academic profile as ICFOSS fellows selection criteria. 2) Kannan emphasized the need to develop Free Software Developers instead of just Software Developers and involvement of community in trainings is essential for that. 3) Sebin proposed Google Summer of Code or Outreachy like mentoring programs where community manages the program and ICFOSS provide funding. 4) Ramesh from KSEB suggested ICFOSS should spearhead more Free Software adoption campaigns in targeted areas like library management, 12th standard syllabus, DTP centers, etc. 5) ICFOSS servers will be accessible for free software projects as soon as the current server maintenance is over

We are not expecting that all suggestions will be accepted, but we expect a reply even if a suggestion is not acceptable.

*Appendix 2:*

New questions raised in the telegram/matrix discussion and jitsi meeting.  Points raised by Anivar Aravind,  1) ICFOSS needs to be a facilitator for both FOSS projects and FOSS requirements of the government. It should not be a big fat research-only organization/funding platform/ownership holder of FOSS community produced work. 2) Major gap I see in this process is empowering room for free software choices and suggestions in the government. I know it is not easy, but it is a continuous battle. This needs policy briefs within government, documenting best practices and more story telling based on FOSS projects and their adoptions. 3) Initiate and build institutional support for voluntary initiatives and help them to be sustainable communities. Eg. Building a Kerala rescue based preparedness stack (I heard some good initiatives happening). 4) Research Partnership with FOSS organizations and communities in Kerala and outside. Facilitate value for FOSS projects via this associations, more contributors, mentors, cross community expertise curation, etc. This will avoid Indian FOSS projects searching for FOSSASIA type organizations abroad to provide organization home. 5) Not all FOSS projects are in a position to build campus presence. Use campus presence of ICFOSS for joint/partnered event organizing help. Communities can easily provide expertise while organizing efforts can be done by ICFOSS's campus representatives. 6) Build and maintain a list of high priority projects as per the governance + local needs. Priorities contributions to this via a task based bounty based support structure  7) Decouple startup/product/event/certificate focused campus club structure to contribution based model. Contribution shouldn't be code alone. 8) Use Open organization structure to maximum extend, use issue trackers and build transparency around programs, planning and participation. Invest efforts in addressing issues. This will avoid a lot of conflicts even though it may be a bit difficult in start.

*Appendix 3:*

Point 1: We will follow up after two weeks unless ICFOSS provides a rough estimate of how much time it will take in their reply. Point 2: We will follow up after a week if ICFOSS does not publish the offer on their website. Point 3: We expect ICFOSS to share their plan for publishing existing case studies and undertaking more case studies. We will follow up after two weeks. Point 4: We expect ICFOSS to maintain this list on their website with procedure to update the list. Alternatively FSCI can also maintain this list. We will follow up after a week. Point 5: We expect ICFOSS to provide a plan for including community representatives in their selection committees. We will follow up after two weeks. Point 6: We have taken an open approach to the new director even when previous experiences were not good. Our support will depend on how ICFOSS respond to community concerns.

*Appendix 4:* We'd like to know the the status of your promise during the telegram/matrix interaction earlier "to issue circular on allowing 20% of work time on Free Software projects".